Executive Assistant (Administrative Support)

TL;DR

Executive Assistant (Administrative Support): Providing high-level administrative and clerical support to division managers and executives at the Federal Aviation Administration with an accent on office management efficiency, calendar coordination, and travel logistics. Focus on maintaining professional relationships, managing complex scheduling, and ensuring compliance with federal travel and documentation standards.

Location: Must be based in Washington, DC (Onsite)

Salary: $21–$24 per hour

Company

hirify.global is a holding company providing diverse business services, health, infrastructure, and technology solutions to federal and commercial clients.

What you will do

• Manage executive calendars, appointment scheduling, and meeting facilitation.
• Coordinate travel arrangements in compliance with federal regulations and GSA rates.
• Maintain branch SharePoint sites and manage interoffice correspondence.
• Facilitate video/teleconference meetings, record minutes, and track action items.
• Assist with timesheet coordination and workflow process tracking.
• Provide backup administrative support to other team members as needed.

Requirements

• Must be a U.S. Citizen to obtain a moderate-level Public Trust clearance.
• Must be able to pass a criminal and credit security investigation.
• Ten years of relevant experience or equivalent combination of education and experience.
• Proficiency in Microsoft Office suite (Word, Excel, Outlook, PowerPoint, SharePoint, Teams).
• Excellent written and verbal communication skills with professional-level grammar.
• Experience with federal travel regulations and travel systems.

Culture & Benefits

• Comprehensive benefits package including medical, dental, and vision insurance.
• 401(k) plan with immediate vesting.
• Short-term and long-term disability insurance.
• Professional development assistance and training opportunities.
• Legal aid assistance and family planning/fertility support.
• Paid time off and observance of federal holidays.