Executive Administrative Assistant

TL;DR

Executive Administrative Assistant (Administration): Providing high-level administrative support to senior executives within a leader in immersive experiences and media with an accent on complex calendar management, travel coordination, and executive communication. Focus on optimizing daily workflows, managing confidential correspondence, and facilitating seamless operations across east and west coast offices.

Location: Onsite in New York City, NY

Salary: $75,000 — $135,000 USD

Company

hirify.global Co. is a leader in immersive experiences, technology, and media, operating the Sphere venues and MSG Networks.

What you will do

• Coordinate and arrange executive meetings and schedules in a fast-paced, shifting environment.
• Manage daily workflows and schedules across both East and West Coast offices.
• Prepare and distribute meeting agendas, take detailed notes, and follow up on action items.
• Orchestrate complex travel itineraries and comprehensive contact lists for executive trips.
• Manage sensitive, proprietary, and highly confidential information with absolute discretion.
• Handle administrative paperwork, including travel expenses, personnel requisitions, and payment forms.

Requirements

• 5+ years of experience supporting senior executives in complex organizations.
• Experience in software development or entertainment industries preferred.
• Advanced proficiency in Microsoft Outlook, Excel, Word, and PowerPoint, including executive presentation design.
• Proven ability to manage highly changeable calendars with tact and diplomacy.
• Ability to maintain strict confidentiality and professionalism at all times.
• Must be based in New York City, NY.

Culture & Benefits

• Robust tools and resources for upskilling and career development.
• Focus on employee growth and long-term career longevity.
• Inclusive and diverse work environment committed to equal opportunity.
• High-touch team environment emphasizing collaboration and cooperation.