Executive Assistant - Freelance

Location: Paris, France

Company

hirify.global provides enterprise marketplace, multichannel selling, retail media, and agentic commerce software for retailers and B2B organizations.

What you will do

• Manage calendars, priorities, travel logistics, visas, and expense reports for the CRO and CMO.
• Handle confidential information and prepare or edit LinkedIn communications.
• Coordinate Sales and Marketing meetings, client visits, team activities, purchase orders, invoices, and operational requests.
• Own logistics for internal events, offsites, QBRs, team-building activities, and conferences.
• Source and negotiate with venues, caterers, AV suppliers, and other vendors while managing budgets and attendee registration.
• Coordinate speaker and VIP materials, rehearsals, check-in, and on-site event support.

Requirements

• 3–5+ years of experience as an Executive Assistant, preferably in a fast-growing international organization.
• Proven experience planning and managing events ranging from team offsites to large conferences.
• Hands-on experience with expense and purchase management platforms such as Payflows or Expensya.
• Strong organization, prioritization, proactive problem-solving, discretion, and collaboration skills.
• Genuine curiosity about AI tools and their practical use in daily work.
• Fluent French and English at C2 level required.

Culture & Benefits

• Collaborative Executive Assistant team supporting senior C-level leaders.
• Knowledge sharing, continuous learning, and cross-functional collaboration.
• Tools include Google Suite, Slack, Confluence, TravelPerk, Expensya, Lucca, and Dust.
• Work includes coordination with HR, Finance, IT, Sales, and Marketing.

Hiring process

• Recruiter introductory call with Elsa.
• Hiring manager interview with a practical case study.
• Executive interviews with the CRO and CMO.