Executive & Personal Assistant to CEO (AI)

Location: Parkland, Florida; four days a week in the office and one day remote. Candidates outside Florida may relocate to the United States; relocation is covered in full. Occasional travel with the CEO, primarily to Barcelona, is required.

Company

hirify.global is a US-based product company building mobile app monetization products with offices in Warsaw, Barcelona, and Parkland and a globally distributed team.

What you will do

• Own the CEO’s integrated professional and personal calendar, meeting discipline, travel, events, and hospitality.
• Build and maintain personal and team scorecards, reporting rhythms, OKR follow-through, and automated operational dashboards.
• Use AI tools to automate meeting notes, action items, scheduling, reporting, and document drafting.
• Manage the CEO’s office, home, wellness, nutrition, training, medical appointments, and treatment schedules.
• Coordinate household and office staff, vendors, payroll, contracts, leases, and operational service quality.
• Manage corporate and personal finance administration, bookkeeping, immigration, visa, documentation, and family support requests.

Requirements

• Experience supporting a founder or CEO across both business and personal domains.
• Experience coordinating staff, contractors, vendors, international travel, visas, hotels, and ground transportation without formal authority.
• Ability to build scorecards or dashboards, automate data collection, maintain reporting rhythms, and explain operational metrics.
• Demonstrated AI experience with scheduling, meeting notes, reporting, document drafting, workflow improvement, and output validation.
• Advanced Google Workspace, Slack, Zoom, corporate expense platforms, payroll tools, and light bookkeeping experience.
• Fluent English, US work authorisation, and willingness to work from Parkland four days per week with one remote day.

Nice to have

• Confluence, Jira, OKR tracking systems, Fellow, Motion, or comparable tools.
• Nutrition, health, and wellness knowledge.
• Experience hiring and onboarding household or office staff and handling immigration or visa processes.

Culture & Benefits

• Continuous learning, personal growth, and career development.
• Work with an internationally distributed team focused on collaboration and innovation.
• Relocation to the United States is covered in full for eligible candidates.
• Opportunity to work on complex operational and automation challenges in mobile app monetization.