Executive Assistant

TL;DR

Executive Assistant: Supporting the executive team with calendar management, meeting coordination, travel arrangements, and confidential information handling with an accent on high-precision scheduling, stakeholder communication, and document/project support. Focus on ensuring seamless day-to-day execution and smooth office operations in a fast-paced environment.

Company

hirify.global is a TV streaming company providing live and on-demand entertainment.

What you will do

• Manage executives’ calendars, proactively handle schedule changes, and prevent conflicts.
• Coordinate executive meetings by preparing agendas, collecting materials, and distributing notes.
• Arrange executive travel logistics including flights, hotels, and ground transportation.
• Serve as a central contact for internal and external stakeholders; handle incoming communications with discretion.
• Organize and maintain confidential information and prepare business documents, presentations, and reports.
• Support ongoing projects with research/data collection and progress tracking; assist with office operations and special assignments.

Requirements

• 5+ years of experience as an executive assistant.
• Excellent written and verbal communication skills and ability to interact professionally at all levels.
• Strong organizational skills to manage multiple priorities and meet deadlines with attention to detail.
• Proficiency with productivity tools such as Google Suite and Slack, plus calendar management software.
• Ability to adapt quickly in a fast-paced environment and handle unexpected situations calmly.
• Proven track record of confidentiality and discretion with sensitive information.

Culture & Benefits

• Full health, dental, and vision coverage for you and your family.
• 401(k) plan with employer contributions.
• Flexible working hours, unlimited paid time off, and up to 20 weeks of fully paid parental leave.
• Professional development support ($5,250 annually) and additional stipends/bonuses (including office-commitment bonus).
• Free Gympass subscription and dog-friendly office.

Hiring process

• Interviews and evaluation of experience, communication, and organizational skills.
• Final steps include discussion of fit and logistics for an onsite role.

Location: Brooklyn, NY (onsite required 5 days per week)

Salary: $105K–$135K annually (plus stock options and health benefits)