Administrative Assistant Specialist

TL;DR

Administrative Assistant Specialist: Providing comprehensive executive support to the Business Area CFO and F&BO leadership team with an accent on calendar management, travel coordination, and office operations. Focus on maintaining strict confidentiality, managing complex scheduling, and ensuring the seamless daily functioning of the executive office.

Location: Must be based in or able to commute to Orlando, FL (Hybrid role with part-time remote work).

Company

A leading global technology innovation company specializing in aerospace, defense, and security solutions.

What you will do

• Manage calendars, prioritize meetings, and resolve scheduling conflicts for executive leadership.
• Coordinate complex travel arrangements, itineraries, and expense reporting.
• Serve as the primary point of contact for visitors and incoming calls to the executive office.
• Maintain organizational charts and distribution lists for the F&BO organization.
• Oversee office operations, including supply procurement, conference room scheduling, and facility maintenance requests.
• Organize and facilitate business meetings, including VTC setups and catering coordination.

Requirements

• Must be based in or able to commute to Orlando, FL.
• Proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook).
• Demonstrated ability to handle confidential information with strict discretion.
• Strong organizational skills with the ability to manage multiple tasks simultaneously.
• Professional demeanor with excellent communication and interpersonal skills.
• Ability to work a 4x10 hour day schedule.

Nice to have

• Experience with SAP and Concur Travel.
• Familiarity with hirify.global internal systems like RMS and Service Central.

Culture & Benefits

• Competitive pay and comprehensive healthcare coverage (Medical, Dental, Vision).
• Generous 401(k) retirement plan with company matching.
• Flexible work schedules and condensed work weeks (4x10).
• Paid time off, including holidays, parental leave, and jury duty.
• Extensive professional development opportunities, including mentoring and educational programs.