Administrative Assistant (Investment Banking)

TL;DR

Administrative Assistant (Investment Banking): Providing comprehensive administrative support to a team of 25+ junior banking professionals with an accent on complex calendar management, travel coordination, and meeting logistics. Focus on maintaining high organizational standards, managing competing deadlines, and ensuring seamless communication in a fast-paced corporate environment.

Location: Must be based in Chicago, IL (Onsite)

Company

hirify.global is a professional services firm providing staffing and workforce solutions across various industries including global financial services.

What you will do

• Manage complex calendars for multiple banking professionals across different time zones.
• Coordinate domestic and international travel arrangements, including flights, hotels, and visa documentation.
• Process high-volume travel expenses and invoices accurately.
• Schedule and facilitate conference calls, virtual meetings, and in-person room bookings.
• Handle high-volume email and phone communications with a professional demeanor.
• Provide administrative coverage for teammates and maintain strict confidentiality.

Requirements

• Must be based in Chicago, IL for onsite work.
• 0–2 years of experience in administrative, coordinator, or office support roles.
• Proficiency in Microsoft Office suite, specifically Outlook, Word, and Excel.
• Proven experience in calendar management and meeting coordination.
• Excellent verbal and written communication skills.
• Strong organizational skills with the ability to multitask in a deadline-driven environment.

Nice to have

• Previous experience in investment banking, wealth management, or financial services.
• Background in legal, consulting, or corporate headquarters environments.
• Experience as an Executive Assistant or Administrative Coordinator.

Culture & Benefits

• Opportunity to work within a fast-paced, high-stakes investment banking environment.
• Exposure to professional services and corporate financial operations.
• 6-month contract duration providing structured project experience.