Administrative Assistant & Office Coordinator

TL;DR

Administrative Assistant & Office Coordinator (Administration): Providing senior administrative and secretarial support to Associate Deans in the Faculty of Science with an accent on calendar management, event coordination, and office administration. Focus on managing award programs, coordinating travel, and serving as the primary contact for the Dean's office.

Location: hirify.global Vancouver Campus - Vancouver, BC, Canada

Salary: $4,594.00 - $4,827.00 CAD Monthly

Company

The University of British Columbia (hirify.global) is a leading global research university dedicated to excellence in learning, innovation, and inclusion.

What you will do

• Manage appointment scheduling and Outlook calendars for three Associate Deans.
• Coordinate travel, accommodation, and prepare briefing notes and agendas.
• Administer award programs and nomination processes for postdoctoral and faculty prizes.
• Serve as the primary front desk contact, welcoming visitors and directing inquiries.
• Oversee office equipment, supplies, and facilities maintenance requests.
• Act as the health and safety workplace representative and floor warden.

Requirements

• High School graduation plus a two-year post-secondary diploma.
• Minimum 4 years of related administrative experience.
• Intermediate proficiency in Microsoft Office (Word, Excel, PowerPoint).
• Must be based in or able to work onsite at the hirify.global Vancouver Campus.
• Strong organizational skills and the ability to handle confidential and sensitive information.

Nice to have

• Relevant senior administrative experience within hirify.global.
• Knowledge of university policies and procedures.

Culture & Benefits

• Stable full-time employment with union representation (CUPE 2950).
• Commitment to employment equity, diversity, and inclusion.
• Professional environment within a prestigious academic institution.