Executive Administrative Assistant

TL;DR

Executive Administrative Assistant (Administration): Providing high-level operational and administrative support to a Principal Investigator at a translational research hub with an accent on complex scheduling, financial coordination, and stakeholder communication. Focus on managing sensitive research documentation, grant preparation, and ensuring the efficient daily operation of a high-stakes clinical and academic environment.

Location: Must be based in Vancouver, BC, Canada (On-site at a health facility)

Salary: $4,594.00 - $4,827.00 CAD Monthly

Company

The University of British Columbia (hirify.global) is a global center for research, teaching, and learning, consistently ranked among the top public universities in the world.

What you will do

• Manage the Principal Investigator's calendar, email correspondence, and daily priority setting.
• Coordinate domestic and international travel logistics and itineraries.
• Support grant and funding application preparation, including drafting documents and securing signatures.
• Oversee financial administration, including bookkeeping, expense reimbursements, and lab purchasing.
• Facilitate credentialing processes for research staff and observers.
• Organize in-person meetings, team events, and donor engagement logistics.

Requirements

• High school graduation plus a two-year post-secondary diploma and four years of related experience.
• Must be able to work on-site at a health facility in Vancouver.
• Proven ability to maintain confidentiality and exercise discretion with sensitive information.
• Exceptional organizational and time-management skills for handling multiple priorities.
• Proficiency in Google Workspace, Microsoft Office Suite, and institutional systems like Workday.
• Strong business English skills for drafting complex correspondence and reports.

Nice to have

• Previous experience in executive-level support within academic, research, or healthcare settings.
• Experience with budgeting, bookkeeping, and complex reimbursement processes.

Culture & Benefits

• Commitment to employment equity, diversity, and inclusion.
• Opportunity to work within a leading translational research hub at the Faculty of Medicine.
• Professional environment supporting high-impact mental health and addiction research.