Executive Assistant (Biotech)

TL;DR

Executive Assistant (Biotech): Providing high-level administrative support to multiple senior executives within the Global Clinical Development and Patient Advocacy teams with an accent on complex calendar management, project coordination, and operational efficiency. Focus on managing departmental workflows, ensuring seamless communication across stakeholders, and maintaining meticulous documentation in a fast-paced pharmaceutical environment.

Location: Must be based in or near Bridgewater, NJ (Hybrid role with remote flexibility).

Salary: $39.00–$50.00 per hour.

Company

hirify.global is a global biopharmaceutical company dedicated to transforming the lives of patients with serious and rare diseases.

What you will do

• Manage multiple executive calendars, schedule meetings, and coordinate travel arrangements.
• Serve as the primary point of contact for department purchase orders, invoices, and the procure-to-pay process.
• Coordinate logistics and execution for team townhalls and engagement events.
• Maintain and organize team channels, files, and general correspondence.
• Collaborate with Legal and Compliance teams to manage expert service agreements and contracts.
• Proactively identify operational gaps and propose process improvements.

Requirements

• Minimum 5 years of executive assistant experience, preferably in the pharmaceutical or biotech industry.
• High school diploma required; Bachelor’s degree preferred.
• High proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Ability to handle confidential matters with discretion and professionalism.
• Strong organizational skills with attention to detail and clarity.
• Must be able to work in a hybrid capacity based out of the Bridgewater, NJ office.

Culture & Benefits

• Comprehensive medical, dental, and vision coverage with mental health support.
• 401(k) plan with company match and annual equity awards.
• Generous paid time off and family-forming benefits.
• Access to the Company Learning Institute, including LinkedIn Learning and mentorship programs.
• Supportive culture with employee resource groups and volunteer opportunities.