Executive Assistant (Healthtech)

TL;DR

Executive Assistant (Corporate/Healthtech): Providing high-level administrative support to the CFO and CCO including calendar and travel management with an accent on proactive problem solving and meticulous organization. Focus on streamlining C-suite operations, managing confidential correspondence, and overseeing Austin HQ office logistics.

Location: Hybrid in Austin, TX

Company

hirify.global is a health-tech company focused on providing accessible health testing and wellness services.

What you will do

• Provide comprehensive administrative support to the CFO (70%) and CCO (10%), including complex calendar and travel management.
• Manage executive inboxes, draft confidential correspondence, and prepare presentations.
• Coordinate communication between C-suite executives and internal departments.
• Oversee Austin HQ office operations, including supply management, conference room booking, and catering.
• Handle AR and AP processes, processing expenses and invoicing for sponsored initiatives.
• Collaborate with the EA team to maintain a welcoming and productive office environment.

Requirements

• Bachelor's degree or minimum 5 years of experience as an EA supporting C-level or Senior VP executives.
• Must be based in or able to work hybridly in Austin, TX.
• Proficiency in Microsoft Office and G Suite.
• Strong interpersonal, written, and verbal communication skills.
• Proven ability to handle confidential information with discretion.
• Ability to manage multiple conflicting priorities under pressure.

Nice to have

• At least 2 years of experience in Office Management.
• Experience with Expensify, Bill.com, and Apple hardware (Macbook Pro).
• Experience in event organization and vendor sourcing.

Culture & Benefits

• Mission-driven, results-oriented, and people-centric work environment.
• Collaborative administrative team culture.
• Opportunity to support senior leadership in a fast-paced corporate setting.
• Focus on creating a welcoming and energizing work environment.