Senior Administrative Assistant (Pharmaceuticals)

TL;DR

Senior Administrative Assistant (Pharmaceuticals): Providing high-level administrative and operational support to the VP of Global Pricing & Market Access with an accent on calendar management, complex travel logistics, and executive coordination. Focus on leading S&O workstreams, managing annual business processes, and executing large-scale global summits.

Location: Boston, MA. Hybrid (up to 2 days remote) or On-Site

Salary: $39 - $58 per hour

Company

Vertex is a global biotechnology company that invests in scientific innovation to develop breakthrough medicines for serious diseases.

What you will do

• Manage the VP's calendar, international travel, and expense reporting using Concur.
• Coordinate high-level meetings, including domestic and international participants, catering, and room logistics.
• Lead Strategy & Operations (S&O) workstreams for annual business planning and budget processes.
• Act as a project manager for cross-functional initiatives and organize annual team off-sites.
• Oversee the Market Access Gateway SharePoint site and manage team procurement processes.
• Collaborate with event planners to execute the annual Global Market Access Summit for approximately 90 attendees.

Requirements

• Bachelor's degree and 2-6 years of experience in a similar administrative role.
• Proficiency in Microsoft Office suite, Outlook Calendar, and Concur.
• Must be based in or be able to work from Boston, MA.
• Proven experience supporting senior executives in fast-paced environments.
• Ability to maintain strict confidentiality with sensitive information.
• Strong interpersonal and communication skills for liaising with internal and external customers.

Culture & Benefits

• Comprehensive medical, dental, and vision insurance.
• Generous paid time off, including company-wide summer and winter shutdowns.
• Financial support including 401(k), student loan repayment, and a commuting subsidy.
• Educational assistance programs and professional development budgets.
• Flexible work arrangements with Hybrid or On-Site options.