Executive Assistant / Office Manager

TL;DR

Executive Assistant / Office Manager (Administration): Providing high-level administrative support to Partners and Directors while managing the Glasgow office environment with an accent on diary management, travel coordination, and facilities oversight. Focus on coordinating complex schedules, managing office budgets, and ensuring operational efficiency within a corporate setting.

Location: Based full-time (Monday – Friday) in the Glasgow City Centre office

Company

A progressive advisory firm specializing in pensions, employee benefits, and wealth advisory services with a Big 4 heritage.

What you will do

• Provide comprehensive administrative support to Partners and Directors, including complex diary and inbox management.
• Coordinate business travel and prepare reports, presentations, and branding-compliant materials.
• Manage the Glasgow office environment, ensuring a welcoming space and efficient operational processes.
• Oversee office budgets, supplies, and liaise with building management and contractors for maintenance.
• Ensure health, safety, and security compliance, including regular audits and record-keeping.
• Act as the on-site expert for AudioVisual equipment and provide basic IT troubleshooting.

Requirements

• Proven experience as an Executive Assistant within a corporate environment.
• Demonstrated expertise in managing multiple complex diaries.
• Must be based in Glasgow for full-time office presence.
• Strong stakeholder management skills across all organizational levels.
• Proficiency in Microsoft Office Suite and familiarity with video conferencing solutions.
• Excellent communication and interpersonal skills.

Culture & Benefits

• Culture based on the "hirify.global Attitude": boldness, conviction, and delivery of impactful advice.
• Supportive environment focused on individual growth, training, and career development.
• Commitment to an inclusive, equitable, and diverse workplace.
• Flexible approach to work to support work-life balance.