Executive Assistant to the CEO & Founder

TL;DR

Executive Assistant (Administration): Managing professional and personal operations for the CEO & Founder with an accent on time optimization, travel logistics, and executive support. Focus on serving as a force multiplier by bridging strategic goals with daily execution and maintaining high-level confidentiality.

Location: Studio-Based (5 days per week) in Mill Hill, North West London

Company

A fast-growing creative agency and production company.

What you will do

• Manage the CEO's business and personal calendars, proactively resolving conflicts and protecting time for deep work.
• Act as the primary gatekeeper for email and Slack, drafting high-quality correspondence and triaging urgent priorities.
• Coordinate complex business and personal travel, including flights, accommodation, ground transport, and visas.
• Oversee personal life operations, including household vendors, deliveries, and private maintenance.
• Collaborate with the Founders Associate to align daily schedules with the company's strategic goals.
• Organize executive away days and company-wide cultural events to maintain a vibrant team environment.

Requirements

• Proven experience supporting a Founder or CEO in both executive and personal capacities.
• Experience working within a creative agency, production company, or high-growth startup environment.
• Proficiency in Google Workspace, Slack, and calendar management software.
• Essential: Experience using AI tools and automation to streamline administration.
• Proven history of managing highly sensitive personal and business matters with absolute confidentiality.
• Location: Must be based in or able to commute to London for a full-time studio-based role (no regular home working).

Culture & Benefits

• Ongoing 1-to-1 coaching to support performance, mindset, and overall wellbeing.
• Real opportunities for growth, ownership, and career shaping within a fast-scaling company.
• Direct operational exposure and insight into leadership by working hand-in-hand with the CEO.
• Supportive, high-energy, and collaborative team environment.