Real Estate & Client Care Coordinator

TL;DR

Real Estate & Client Care Coordinator: Managing administrative operations and client communications for a premium residential real estate team with an accent on CRM maintenance, document preparation, and transaction coordination. Focus on ensuring high-value transaction accuracy and providing seamless support within a fast-paced, remote environment.

Location: Remote, must be available during Eastern Time (Canada) business hours

Company

hirify.global is a recruitment partner connecting professionals with remote-first teams.

What you will do

• Manage and maintain CRM data for clients and transactions.
• Prepare and process real estate paperwork and documentation.
• Coordinate communication between clients, agents, and stakeholders.
• Maintain property information in Google Drive and internal systems.
• Provide exceptional client care and handle inbound phone inquiries.
• Assist with scheduling and general administrative tasks.

Requirements

• Previous experience in real estate administration, transaction coordination, or client care.
• Proficiency in CRM systems and Google Workspace (especially Google Drive).
• Strong written and verbal English communication skills.
• Ability to work Monday to Friday 9:00 AM – 5:00 PM (Toronto Time) plus weekend availability.
• Reliable internet connection and a dedicated remote workspace.
• Professional phone manner for handling inbound calls.

Nice to have

• Experience supporting real estate transactions in Canada or the United States.
• Familiarity with real estate contracts and listing processes.
• Experience using WhatsApp for team collaboration.

Culture & Benefits

• Permanent work from home arrangement.
• Immediate hiring opportunity.
• Health insurance coverage for eligible locations.
• Supportive recruitment process with ongoing placement assistance.