Office Administrator

TL;DR

Office Administrator: Overseeing day-to-day corporate office operations and providing comprehensive administrative support to multiple departments with an accent on vendor management, event coordination, and workplace efficiency. Focus on maintaining a professional office environment, managing complex scheduling, and supporting cross-functional business initiatives.

Location: Must be based in or able to work onsite in Berkeley Heights, NJ

Salary: $85,000 - $110,000 USD

Company

hirify.global is a commercial-stage biotechnology company focused on developing treatments for central nervous system and immunology conditions.

What you will do

• Manage daily office operations, including supplies, inventory, mail, and facility maintenance.
• Provide administrative support to Legal, Finance, HR, and Commercial teams.
• Coordinate domestic and international travel, expense reports, and meeting logistics.
• Serve as the primary point of contact for visitors, vendors, and employees.
• Assist with employee onboarding, offboarding, and engagement initiatives.
• Maintain organized physical and electronic documentation while ensuring confidentiality.

Requirements

• Must be authorized to work in the US without sponsorship
• Five or more years of experience in office administration or workplace operations.
• Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams).
• Experience supporting multiple departments and business leaders in a professional environment.
• Strong organizational skills with the ability to manage multiple priorities simultaneously.
• Ability to lift and move office supplies up to 25 pounds.

Nice to have

• Experience in a fast-paced pharmaceutical, biotechnology, or healthcare industry.
• Bachelor's or Associate's degree.

Culture & Benefits

• Comprehensive medical, dental, and vision insurance.
• 401k retirement savings plan with company match.
• Generous paid time off, sick time, and paid holidays.
• Annual discretionary stock options.
• Pet insurance and employee assistance programs.
• Career development and training opportunities.