Recruitment & HR Assistant

TL;DR

Recruitment & HR Assistant: Acting as the first point of contact for recruitment and HR queries across 200+ stores and head office, with an accent on supporting end-to-end onboarding/offboarding administration and maintaining accurate employee records. Focus on coordinating references, tracking probation and leavers processes, and supporting implementation of the Talent & Recruitment system.

Location: Trafford Park, Manchester

Company

hirify.global is the UK’s independent fragrance retailer with 220+ stores and an online presence.

What you will do

• Serve as the first point of contact for recruitment and HR queries (phone, email, and face to face) across the store estate and head office.
• Provide administrative support for recruitment, offer, onboarding, and offboarding, including issuing Contracts of Employment on time.
• Coordinate onboarding improvements to support retention and ensure an effective leavers process.
• Track probationary periods and proactively support managers on process.
• Conduct exit interviews as appropriate and analyze feedback; coordinate incoming and outgoing references.
• Maintain accurate paper-based and electronic employee files and support HR system development (e.g., integrating Shopworks and People XD).

Requirements

• Experience working in a busy recruitment/HR team with varied, complex responsibilities—especially supporting recruitment and onboarding/offboarding.
• Understanding of HR/recruitment processes and ability to write procedures.
• Experience with recruitment/HR systems is advantageous.
• Strong IT skills (Word, Excel, PowerPoint, email, internet, and social media platforms) and attention to accurate record-keeping.
• Ability to manage workload, be proactive, and work confidentially with sensitivity and discretion.
• Comfort working flexibly, prioritizing tasks, and managing relationships across teams.

Culture & Benefits

• Flexible working scheme including 15 work-from-home days per year, duvet days, and the option to flex working hours.
• State-of-the-art office in Trafford Park with free onsite parking and great transport links.
• Free onsite gym facilities.
• Generous staff discounts on fragrances.
• Competitive salaries and progression/development opportunities.

Hiring process

• Upload a CV via the careers page.
• Applications are reviewed; if no response within four weeks, assume the application was not successful.