Executive Assistant (AI)

TL;DR

Executive Assistant (AI): Providing strategic operational and administrative support to the Senior General Counsel and Legal & Compliance leadership team with an accent on complex calendar management, global travel coordination, and department operations. Focus on leveraging AI-enabled technologies and automation tools to streamline workflows, enhance productivity, and drive execution of key strategic initiatives.

Location: Must be based in Richmond, VA (Onsite)

Salary: $33.15/hr - $45.58/hr (approx. $68,952 - $94,806 annually) plus 10% incentive

Company

hirify.global Group is a Fortune 500 holding company specializing in insurance, reinsurance, and investment operations with a global presence.

What you will do

• Provide proactive executive-level support including complex calendar management across time zones and travel coordination.
• Draft executive correspondence, prepare briefing materials, and track strategic action items.
• Manage department templates, document repositories, and knowledge management resources.
• Coordinate outside counsel billing, invoice processing, and vendor administration.
• Utilize AI tools like Microsoft Copilot and ChatGPT to automate workflows, draft documents, and generate meeting summaries.
• Facilitate cross-functional initiatives and coordinate leadership meetings and department events.

Requirements

• 5+ years of experience supporting senior executives.
• US Work Authorization required (no visa sponsorship).
• Advanced proficiency with Microsoft 365, Adobe Acrobat, and enterprise collaboration platforms.
• Proven experience using AI-enabled productivity tools for automation and scheduling.
• Demonstrated ability to handle highly confidential and privileged information with discretion.
• Strong written and verbal communication skills with experience in project coordination.

Nice to have

• Bachelor's degree or equivalent experience.
• Background in Legal, Financial Services, Insurance, or other highly regulated industries.
• Experience supporting Board of Directors operations and governance processes.
• Track record of implementing process improvements or automation solutions.

Culture & Benefits

• Comprehensive health, dental, and vision insurance options.
• 401(k) plan with employer match contributions.
• Employee Stock Purchase Plan.
• Generous PTO, corporate holidays, and parental leave.
• Supportive environment focused on professional growth and work-life balance.