Workplace Coordinator

TL;DR

Workplace Coordinator: Managing daily office operations and facility services in London with an accent on HSE compliance, vendor coordination, and administrative support. Focus on creating an engaging, welcoming office environment and streamlining workplace processes for a global team.

Location: Must be based in London, UK (Hybrid: 4 days per week in office)

Company

hirify.global provides outsourced, end-to-end real estate and technology solutions to meet the capacity and property needs of growing businesses.

What you will do

• Manage daily office operations and serve as the primary contact for office users and local facility vendors.
• Coordinate and resolve service desk tickets while ensuring timely feedback to internal clients.
• Handle financial administration including raising purchase orders and processing receipts.
• Support vendor onboarding and maintain contract documentation.
• Execute recurrent HSE and compliance inspections to ensure a safe working environment.
• Organize food, beverage, and office events to foster a positive community experience.

Requirements

• Fluent in English (written and spoken)
• Proven experience in a similar facility or hospitality role.
• Proficiency with Microsoft Office Suite and strong administrative skills.
• Ability to prioritize tasks effectively in a fast-paced environment.
• Pragmatic, problem-solving attitude with high attention to detail.
• Must be able to work from the London office 4 days per week.

Nice to have

• Degree in Hospitality or Facilities Management.

Culture & Benefits

• Commitment to diversity and inclusion as a core company value.
• Opportunity to work in a fast-growing, innovative real estate and technology environment.
• Focus on creating an enriching user experience and positive workplace culture.