Executive Assistant (Semiconductors)

TL;DR

Executive Assistant (Administration): Providing high-level administrative support to senior leadership within the manufacturing sector with an accent on complex global scheduling, stakeholder coordination, and executive communications. Focus on improving operational efficiency, managing international logistics, and ensuring precise follow-through on corporate decisions.

Location: Must be based in San Diego, CA, US

Salary: $87,381–$131,061 per year

Company

hirify.global is a global leader in the semiconductor industry, creating the lithography systems that enable the world's most advanced chipmakers.

What you will do

• Manage complex calendars and scheduling across multiple locations, countries, and time zones within the manufacturing space.
• Coordinate high-volume meetings with internal and external stakeholders, preparing necessary agendas and materials.
• Provide comprehensive administrative support for managers, including the organization of annual retreats and quarterly all-employee meetings.
• Document meeting minutes and track action items to ensure completion and follow-through.
• Develop and document repeatable processes to enhance operational efficiency.
• Handle sensitive executive communications and confidential information with a high degree of discretion.

Requirements

• 8–10+ years of experience supporting senior leaders in a fast-paced environment.
• Experience supporting leadership in a multi-location international setting is preferred.
• Strong technical proficiency in Office 365 (Word, PowerPoint, Excel) and various collaboration tools.
• Ability to manage multiple priorities with accuracy and discretion.
• Location: Must be based in San Diego, CA.

Nice to have

• Experience utilizing AI tools for productivity.
• A continuous process improvement mindset.

Culture & Benefits

• Comprehensive medical, dental, and vision insurance for employees and their families.
• Participation in the company 401k plan.
• Generous paid time off, including 8 hours of vacation leave earned monthly and 13 paid holidays per year.
• Inclusive corporate culture guided by the values of Challenge, Collaborate, and Care.