Office Manager (Defense)

TL;DR

Office Manager (Defense): Managing office operations, facilities, and executive administrative support for a defense tech company with an accent on operational scalability and C-suite coordination. Focus on establishing administrative infrastructure, optimizing executive productivity, and coordinating complex logistics for a high-growth environment.

Location: On-site in Austin, TX

Company

hirify.global is a next-generation defense prime building autonomous and scalable defense systems for allied forces.

What you will do

• Establish and maintain office operating procedures, administrative processes, and facility requirements.
• Own and optimize recurring meeting schedules and calendars for executive leadership to maximize productivity.
• Develop scalable administrative systems, templates, trackers, and filing structures.
• Coordinate domestic and international travel arrangements for executives and employees.
• Support onboarding and offboarding activities for U.S.-based employees.
• Manage logistics for demonstrations, trade shows, customer visits, and company events.

Requirements

• 5–7 years of experience in office administration, executive support, or business operations.
• Proven experience supporting C-suite personnel, founders, or senior leaders.
• Expertise in coordinating complex calendars, travel, and event logistics.
• Must be based in Austin, TX for on-site work.
• Ability to remain adaptable and calm under pressure in a fast-paced environment.

Nice to have

• Experience working in a startup, technology, aerospace, or defense environment.

Culture & Benefits

• Focus on building technologies with real-world impact and tackling the hardest technical challenges.
• High-performance environment emphasizing rigor, ownership, and execution.
• Opportunity to shape the operational foundation of a high-growth, Series B funded company.