Executive Assistant (Web3)

TL;DR

Executive Assistant (Administration): Providing high-level administrative support to the CEO office within a Co-CEO leadership model with an accent on complex calendar management and global logistics. Focus on coordinating international travel, managing executive priorities, and streamlining administrative processes in a fast-paced crypto environment.

Location: Remote (Must be based in the United States)

Salary: $72.6K – $145.2K

Company

hirify.global is one of the world's longest-standing crypto platforms, trusted by over 10 million individuals and institutions globally.

What you will do

• Manage exceptionally complex and ever-changing executive calendars, balancing competing priorities on behalf of the CEO.
• Coordinate all aspects of domestic and international travel, including private aviation, visas, and customs requirements.
• Prepare comprehensive briefing materials, agendas, and meeting minutes for high-level executives.
• Coordinate cross-functional projects and events, partnering with security and events teams to streamline processes.
• Oversee team tasks, budgets, and expense reports, including purchase orders and budget reconciliations.
• Act as a primary gatekeeper for executives, anticipating needs and implementing solutions with minimal direction.

Requirements

• 10+ years of experience as an executive assistant supporting senior leadership, ideally within a CEO office.
• High proficiency with Google Suite, MS Office Suite, Adobe Suite, and MacOS.
• Ability to maintain strict confidentiality and exercise professional discretion with sensitive information.
• Excellent written and verbal communication skills.
• Flexibility to operate across all time zones as required by the business.
• Strong organizational skills and the ability to bring order to chaotic, fast-paced environments.

Nice to have

• Experience in budget tracking and event planning.
• Proven track record of stakeholder engagement and working with external partners.
• Proactive, problem-solving mindset focused on operational efficiency.

Culture & Benefits

• Comprehensive US benefits package including medical, dental, and vision insurance.
• Retirement planning through a 401(k) program.
• Wellness allowance to support employee health.
• Merit-based hiring culture that celebrates diverse backgrounds and perspectives.
• Bonus and Equity programs available.