Executive Administrative Coordinator

TL;DR

Executive Administrative Coordinator: Providing high-level operational support to the leadership team with an accent on complex calendar management, global travel logistics, and expense stewardship. Focus on anticipating needs, maintaining confidentiality, and streamlining administrative processes to ensure seamless daily operations.

Location: Must be based in New York, NY

Salary: $43,700–$60,300

Company

hirify.global is a staffing and recruitment agency providing professional placement services.

What you will do

• Manage complex, multi-leader calendars and proactively resolve scheduling conflicts.
• Coordinate comprehensive global travel itineraries and detailed agendas.
• Serve as a professional point of contact for internal and external stakeholders.
• Track, organize, and submit expenses in compliance with financial policies.
• Prepare and proofread high-quality reports, presentations, and correspondence.
• Plan and execute seamless experiences for office visitors and special team initiatives.

Requirements

• 3–5+ years of experience in an administrative or executive support role.
• Expert-level capability in managing complex calendars and global travel.
• Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint).
• Demonstrated ability to handle sensitive and confidential information with discretion.
• Must be based in New York, NY.

Culture & Benefits

• Major medical, dental, and vision insurance for assignments lasting 13 weeks or longer.
• 401k retirement plan participation.
• Statutory sick pay where required.
• Commitment to reasonable accommodations for individuals with disabilities.
• Equal Opportunity Employer environment.