Executive Administrative Coordinator

Location: New York, NY 10018, United States

Salary: $43,700–$60,300 per year

Company

hirify.global provides staffing and professional support services.

What you will do

• Manage complex calendars for multiple leaders, resolve scheduling conflicts, and prioritize meetings.
• Serve as a professional communication point for internal and external stakeholders.
• Coordinate end-to-end global travel, including transportation, lodging, agendas, and leader preferences.
• Track, organize, and submit expenses while maintaining accurate financial records.
• Prepare reports, presentations, correspondence, and visitor logistics.
• Improve administrative systems and support special projects and sensitive requests.

Requirements

• 3–5+ years of experience in an administrative or executive support role.
• Expert capability in complex calendar management, global travel coordination, and expense tracking.
• Ability to handle sensitive and confidential information with discretion and integrity.
• Advanced proficiency in Microsoft Word, Excel, PowerPoint, and professional scheduling software.
• Ability to work in the New York office environment.

Nice to have

• Proactive ownership and the ability to anticipate needs independently.
• Strong cross-functional partnership and relationship-building skills.
• Calm, adaptable approach in a fast-paced, high-demand environment.

Culture & Benefits

• Customer-service-oriented work supporting leadership and organizational efficiency.
• Temporary assignments lasting 13 weeks or longer may include medical, dental, vision, and 401(k) benefits.
• Statutory sick pay is provided where required.
• Reasonable workplace accommodations are available for individuals with disabilities.