Workplace Operations Coordinator (AI)

TL;DR

Workplace Operations Coordinator (Administration): Managing day-to-day office operations and employee experience for an AI-centric workplace with an accent on facilities coordination, vendor management, and administrative efficiency. Focus on optimizing the physical office environment, streamlining operational workflows using AI tools, and ensuring a high standard of employee engagement.

Location: Onsite in Palo Alto, California, United States

Salary: $110,000 – $135,000

Company

Inflection AI is a Public Benefit Corporation creating Pi, the world's first emotionally intelligent AI agent.

What you will do

• Manage the daily appearance, functionality, and organization of the office environment.
• Coordinate facilities maintenance, office repairs, and manage relationships with building management and vendors.
• Oversee inventory for office and kitchen supplies, ensuring timely replenishment.
• Plan and execute employee celebrations, team lunches, and all-hands meetings.
• Support employee onboarding through workspace setup and office tours.
• Utilize AI and productivity tools to improve operational efficiency and streamline workflows.

Requirements

• 4–7 years of experience in workplace operations, office management, hospitality, or administrative support.
• Proven track record in vendor management and event coordination.
• Strong proficiency with Google Workspace and spreadsheets.
• Ability to exercise high judgment and discretion with confidential information.
• Must be based in or legally authorized to work in Palo Alto, CA.
• Experience in a startup or high-growth environment is preferred.

Culture & Benefits

• Comprehensive medical, dental, and vision insurance with employer contributions for HSA, FSA, and DFSA.
• 401k matching program.
• Flexible Time Off, 10 paid holidays, and 5 days of sick leave.
• Parental, medical, and family care leave.
• Generous stipends for cell-phone, wellness, and office setup.
• Support for country-specific visa needs for international employees already living in the Bay Area.