Executive Operations Coordinator (Creator Economy)

TL;DR

Executive Operations Coordinator (Administration): Managing executive schedules, communications, and operational flow for a global creative campus with an accent on leadership leverage and execution velocity. Focus on optimizing executive productivity, coordinating cross-company priorities, and building scalable operational systems.

Location: On Site in Venice, CA (with NYC time zone support)

Salary: $71,000–$85,000 per year

Company

hirify.global is building The Lighthouse, a first-of-its-kind creative campus and studio playground designed to empower the Creator Generation.

What you will do

• Manage complex calendars, travel, and daily logistics for the executive team.
• Triage inboxes and manage communications to ensure high-value priorities are addressed.
• Coordinate meetings, build agendas, and drive follow-through on action items and key decisions.
• Track timelines, dependencies, and owners for cross-functional company priorities.
• Build and maintain operational systems, documentation, and processes to improve business efficiency.
• Coordinate with internal teams, external partners, and creators with high professionalism and discretion.

Requirements

• 5+ years of experience in executive support, operations, or project coordination.
• Exceptional organizational and calendar management skills.
• Proficiency with Google Workspace and modern AI tools.
• Strong written and verbal communication skills across all organizational levels.
• Must be located on-site in Venice, CA.
• High level of judgment and discretion when handling confidential information.

Nice to have

• Experience with Notion.

Culture & Benefits

• Comprehensive medical, dental, and vision insurance.
• 401k with employer matching and no vesting period.
• PTO, sick time, and paid holidays.
• HSA, FSA, and commuter/parking benefits.
• Monthly work-from-home stipend and yearly professional development stipend.
• Company-paid life and disability insurance.