Administrative Assistant (Global Publicity)

TL;DR

Administrative Assistant (Global Publicity): Providing comprehensive administrative support to the EVP of Global Publicity and the wider team within the Universal Film segment with an accent on calendar management, travel coordination, and departmental liaison. Focus on organizing high-volume schedules, assisting at major entertainment events like premieres, and streamlining internal communication.

Location: Hybrid (Universal City, California) - minimum 4 days per week in office

Salary: $47,500 - $60,000 yearly

Company

hirify.global is a world-leading media and entertainment company specializing in film, television, streaming, and theme parks.

What you will do

• Manage high-volume calendars, travel arrangements, and monthly expense reports for the EVP, Global Publicity.
• Coordinate and distribute the master global publicity and film festival calendars on a weekly basis.
• Support events such as premieres, press junkets, content days, and award ceremonies.
• Prepare memos, presentations, research, and meeting agendas for the publicity team.
• Act as a key liaison for information flow between the Marketing department and Global Publicity leadership.
• Handle administrative tasks including publication memberships, contact lists, and talent bookings.

Requirements

• 1+ years of experience in the entertainment industry, preferably in publicity.
• Proficiency in Microsoft Office.
• Willingness to work evenings and weekends with short notice and flexible hours.
• Ability to travel and maintain a flexible schedule.
• Bachelor’s degree in Communication.

Culture & Benefits

• Comprehensive health benefits including medical, dental, and vision insurance.
• Retirement savings through a 401(k) plan.
• Paid leave and tuition reimbursement programs.
• Access to a variety of company-specific discounts and perks.
• Inclusive corporate culture focused on community impact and diversity.