Team Assistant

Location: Hybrid, London office

Salary: £55K–£60K per year plus equity

Company

hirify.global uses machine learning and physics-enabled digital twins to help electricity-grid owners model extreme weather, structural stress, infrastructure risks, and investment scenarios.

What you will do

• Provide executive and administrative support to regional leadership and the London/Europe team.
• Process expenses, track invoices, liaise with headquarters finance, and manage customer invoicing and payment follow-up.
• Organise team travel, offsites, and activities.
• Manage local HR administration, contracts, benefits, compliance, and employee queries.
• Coordinate onboarding logistics, including equipment, access, welcome arrangements, and paperwork.
• Support tender submissions, proposals, marketing collateral, event registrations, and supplier registrations.

Requirements

• Experience as an Executive Assistant, Chief of Staff, Office Manager, or in a similar operations role.
• Experience across finance, HR, and administrative tasks with strong attention to detail.
• Experience with invoicing or billing and basic bookkeeping; Xero experience is preferred.
• Familiarity with UK/EU employment and HR requirements, or the ability to learn them quickly.
• Strong written communication skills for producing polished documents, proposals, and submissions.
• Highly organised, proactive, discreet, trustworthy, and comfortable managing competing priorities in an ambiguous international environment.

Nice to have

• Experience in a fast-growing scale-up.
• Experience using Xero.

Culture & Benefits

• Collaborative, non-bureaucratic working environment.
• Direct exposure to regional leadership, finance, HR, and commercial teams.
• Opportunity to shape the role and build operational processes from the ground up.
• Work in a fast-growing technology company focused on climate resilience and electricity-grid challenges.
• Equity included in the compensation package.