Operations Coordinator (AI)

Location: London, UK — hybrid

Salary: £55,000–£60,000 per year, plus equity

Company

hirify.global uses AI, machine learning, and physics-enabled digital twins to help electricity grid owners assess risks, optimise investments, and improve climate resilience.

What you will do

• Provide executive and administrative support to regional leadership and the London/Europe team.
• Process expenses, track invoices, liaise with finance, and manage customer invoicing and payment follow-up.
• Organise team travel, offsites, activities, and related logistics.
• Manage local HR administration, benefits, contracts, compliance, and employee queries.
• Coordinate onboarding, including equipment, access, welcome logistics, and paperwork.
• Support tender submissions, proposals, marketing collateral, event registrations, and vendor registrations.

Requirements

• Experience as an Executive Assistant, Chief of Staff, Office Manager, or in a similar operations role.
• Experience working across finance, HR, and administration with strong attention to detail.
• Experience with invoicing or billing processes and basic bookkeeping; Xero experience is preferred.
• Familiarity with UK/EU employment and HR requirements, or the ability to learn them quickly.
• Strong written communication skills for producing polished documents, proposals, and submissions.
• Highly organised, proactive, discreet, trustworthy, and comfortable managing competing priorities.

Culture & Benefits

• Hybrid work supporting the London/Europe team.
• Collaborative, non-bureaucratic environment where ideas are valued regardless of title.
• Direct exposure to regional leadership, finance, HR, and commercial functions.
• Opportunity to shape the role and build operational processes from the ground up.
• Equity included in the compensation package.