Office Administrator

TL;DR

Office Administrator: Own day-to-day office operations and coordinate workplace logistics with an accent on facilities, vendor relationships, and onboarding/travel coordination. Focus on maintaining health & safety compliance, managing budgets and invoices, and keeping office processes running smoothly in a fast-moving hybrid environment.

Location: UK (Hybrid)

Company

hirify.global builds technology for the specialty (re)insurance market, helping brokers and carriers trade digitally with fewer operational barriers.

What you will do

• Own day-to-day office operations, including supplies, facilities, vendor relationships, and general upkeep
• Be the first point of contact for visitors, couriers, and building management
• Manage office budget, invoices, and expense tracking
• Coordinate new starter setup with IT/People (desks, equipment, access) and support onboarding logistics
• Organise team events/offsites/socials and manage meeting room bookings and leadership calendar logistics when needed
• Maintain health & safety compliance and office policies; liaise with landlords/building management and handle travel bookings/logistics

Requirements

• 2+ years of experience in office management, EA, or operations coordinator roles
• Strong attention to detail and highly organised approach
• Comfort juggling multiple priorities and ad hoc requests
• Excellent communication skills across a range of stakeholders; discreet and trustworthy
• Tech-savvy and comfortable using tools such as Slack, Notion, calendar systems, and expense platforms
• Experience in a fast-growing startup environment is preferred

Culture & Benefits

• Private medical insurance, income protection, and life insurance (4× base salary)
• Enhanced maternity and paternity pay
• On-site gym and shower facilities
• Generous holiday allowance of 28 days plus national holidays
• Learning allowance and time to attend conferences or take exams
• Home office and equipment allowance, plus a company MacBook
• Team social events and company parties; pension and nursery fee salary exchange