Executive Assistant to the CEO (Administration)

TL;DR

Executive Assistant to the CEO (Administration): Providing high-level strategic and operational support to the CEO of a FTSE 250 rail travel platform with an accent on calendar optimization, board governance, and stakeholder communication. Focus on coordinating executive leadership meetings, managing complex international travel, and acting as a strategic gatekeeper for the CEO's priorities.

Location: Hybrid in London (minimum 60% office presence required)

Company

hirify.global is Europe's leading rail and coach booking platform and a FTSE 250 company dedicated to sustainable travel.

What you will do

• Proactively manage the CEO's complex calendar, ensuring alignment with the highest business priorities.
• Coordinate Board sessions, Executive Leadership Team meetings, investor engagements, and strategy offsites.
• Organize detailed domestic and international travel itineraries and contingency plans.
• Handle confidential correspondence, inbox management, and Board administration with absolute discretion.
• Collaborate with Investor Relations and the CFO's office to coordinate semi-annual investor roadshows in the UK and US.
• Build and maintain relationships with external industry and government stakeholders to secure high-level meetings.

Requirements

• Significant experience supporting a CEO or C-suite executive within a fast-paced technology or listed company.
• Exceptional organizational skills and the ability to manage competing priorities with composure.
• Outstanding communication skills for effective engagement with Board members and senior leaders.
• Proven discretion and integrity when handling highly sensitive and confidential information.
• Strong resilience and adaptability in a rapidly shifting environment.
• Must be based in London for a hybrid arrangement (60% office time).

Nice to have

• Experience supporting Board-level governance processes.
• Familiarity with investor relations activity at a listed company.

Culture & Benefits

• Private healthcare and dental insurance.
• Generous 28-day work from abroad policy.
• 2-for-1 share purchase plans and an EV Scheme.
• Personal learning budgets and regular learning days.
• Extra festive time off and family-friendly benefits.