Workplace Coordinator

TL;DR

Workplace Coordinator: Own daily operations in the London office, coordinating reception, hospitality, facilities, vendors, and in-office onboarding with an accent on maintaining a smooth, safe, and well-run workplace experience. Focus on handling day-to-day requests, supporting events and onboarding, and partnering with People Ops, IT, and Finance to ensure continuity across office operations.

Location: London

Company

hirify.global builds an AI-native workspace that helps legal teams move faster through document analysis and end-to-end workflows.

What you will do

• Run day-to-day office operations to keep the space clean, stocked, safe, and functioning smoothly.
• Be the first point of contact for visitors, employees, and candidates; manage check-in, building access, and guest policy compliance.
• Handle packages, deliveries, and daily employee requests across the office.
• Own office hospitality: lunch ordering, catering coordination, snacks, beverages, and kitchen operations.
• Coordinate vendors and facilities: manage cleaning/catering/supplies, submit and track facilities tickets, and support maintenance and repairs.
• Support onboarding and events; coordinate desk setup and Day 1 experience, and partner on team lunches, all-hands, happy hours, and gatherings.

Requirements

• 2+ years in workplace coordination, office operations, reception, or hospitality, ideally in a startup or high-growth environment.
• Strong attention to detail and pride in getting small things right.
• High agency: fix issues quickly and solve problems before they escalate.
• Warm, professional communication in person, on Slack, and via email.
• Ability to stay organized under pressure and juggle competing priorities.
• Reliable in-person presence five days a week; able to lift and move packages up to 30 lbs.

Culture & Benefits

• Competitive salary, benefits, and tools for success.
• Private medical, dental, and vision insurance.
• Generous parental leave and family care benefits.
• Pension with generous company match.
• Global collaboration with Workplace teams across Europe, APAC, and North America.
• Work that directly shapes the daily experience of a team building legal AI.

Hiring process

• Interviews focused on workplace operations experience, communication style, and ability to manage day-to-day office needs.
• Discussion of how the role supports onboarding, events, and cross-functional partners (People Ops, IT, Finance).