Executive Assistant (Design)

TL;DR

Executive Assistant (Design): Managing administrative and operational needs for VPs and their pillars to ensure organizational efficiency as the team scales with an accent on design operations and long-term planning. Focus on proactive calendar management, workflow optimization, and driving cross-functional alignment on complex projects.

Location: Must be based in the United States (Remote or Hybrid in San Francisco, CA or New York, NY). Note: Role requires working PT hours.

Salary: $127,000 - $221,000 USD

Company

Figma is a platform that empowers teams to design, prototype, and collaborate in real time, making design accessible to all.

What you will do

• Proactively manage VP calendars, business travel, and expenses.
• Act as a delegate for VPs for PO approvals and internal policy compliance.
• Partner with operations leadership to craft agendas and logistics for large-scale meetings.
• Identify and implement workflow optimizations to improve VP efficiency and company rhythms.
• Serve as a strategic thought partner to the CDO's EA and leadership teams regarding design operations.
• Drive outcomes for complex internal problems and ensure cross-functional alignment on milestones.

Requirements

• 5+ years of executive support experience within a fast-paced tech environment.
• Ability to anticipate tradeoffs and make independent decisions.
• Strong written and verbal communication skills with experience providing upward feedback to leaders.
• Advanced proficiency in Google Suite (Gmail, GCal, Drive, Docs, Sheets).
• Proven track record of trustworthiness and discretion with confidential information.
• Must be based in the United States.

Nice to have

• Affinity for AI and the ability to build creative workflows to improve efficiency.
• Interest in becoming an expert in the Figma product.
• Previous experience supporting technical or AI-focused teams.

Culture & Benefits

• Comprehensive health, dental, and vision insurance.
• Retirement plan with company contribution.
• Generous PTO, company recharge days, and parental leave.
• Learning and development stipend and work-from-home stipend.
• Cell phone reimbursement and mental health/wellness benefits.

Hiring process

• Video interviews (cameras must be on).
• In-person onboarding is required if hired.