Office Manager

TL;DR

Office Manager (Administration): Providing administrative and operational support to Project Managers and office leadership within an engineering firm with an accent on project documentation, office coordination, and business development support. Focus on managing construction administration docs, coordinating office logistics, and conducting market research for new opportunities.

Location: On-site in Roanoke, VA

Company

Employee-owned engineering and professional services firm providing integrated design and consulting services across various industries including healthcare, science, and clean energy.

What you will do

• Process Construction Administration (CA) documentation, including RFIs, submittals, field reports, and meeting minutes.
• Maintain project tracking logs and monitor schedules, milestones, and deliverable due dates.
• Coordinate general office operations, supply inventory, and organize team events and logistics.
• Provide administrative support to management by editing and formatting reports, proposals, and business documents.
• Conduct market research to identify potential project opportunities and strategic business development prospects.
• Manage project setup documentation and coordinate new staff onboarding processes.

Requirements

• Must be based in Roanoke, VA
• Proficiency in Microsoft Excel
• Experience interacting with technical staff and outside clients
• Ability to work in a fast-paced and demanding environment
• Strong written and verbal communication skills
• Strong analytical skills

Culture & Benefits

• Employee-owned company structure where team members are shared owners of success.
• People-first approach to problem solving and professional development.
• Comprehensive total rewards package.
• Limitless potential to build a unique, high-impact career.