Staff Assistant III (Administration)

TL;DR

Staff Assistant III (Administration): Providing comprehensive office support and administrative coordination for enterprise consulting teams with an accent on scheduling, travel arrangements, and document management. Focus on ensuring operational efficiency, handling sensitive material with discretion, and supporting high-level personnel.

Location: Onsite in the US. Must be a US Citizen or Permanent Resident.

Company

hirify.global provides strategic process and technology solutions to enterprise organizations across the US.

What you will do

• Provide comprehensive office support, including supply inventory and purchasing.
• Coordinate travel, meetings, events, and conferences for one or more individuals.
• Manage scheduling, appointments, and the routing of calls and correspondence.
• Create and maintain professional letters, memos, presentations, spreadsheets, and reports.
• Handle incoming visitors and maintain organized filing systems.

Requirements

• Must be a US Citizen or Permanent Resident.
• Extensive expertise in the administrative profession with strong organizational skills.
• Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook.
• Excellent written and verbal communication skills.
• Ability to work independently under pressure and handle sensitive material with discretion.

Nice to have

• Experience working within a technical group or section office environment.
• Familiarity with tools such as Concur Travel and Timekeeping systems.
• Willingness to learn and apply IT tools like Wiki or SharePoint to office processes.
• Strong teaming skills and professionalism when interacting across multiple organizations.

Culture & Benefits

• Culture of "caring hard" for both clients and employees.
• Steady growth environment focused on being approachable and helpful.
• Commitment to equal opportunity employment and diversity.