Executive Assistant (Fintech)

Location: Chicago, IL, United States. Hybrid schedule with in-office work Tuesday through Thursday and remote work on Mondays and Fridays; remote candidates are not accepted.

Salary: $85,000–$110,000 USD annually, plus a 10% annual target bonus.

Company

hirify.global operates a retail trading platform and futures brokerage providing trading software, brokerage services, real-time support, and tools for financial markets.

What you will do

• Manage complex calendars for senior executives and align priorities with business objectives.
• Coordinate communication across leadership teams, cross-functional partners, and external stakeholders.
• Process expense reports accurately and efficiently.
• Plan and execute leadership meetings, customer engagements, executive visits, offsites, and business events.
• Anticipate executive and business needs, identifying risks and scheduling conflicts in advance.
• Coordinate with Executive Assistants, Business Partners, and the Office Manager to support leadership operations and visitor experiences.

Requirements

• 5+ years of experience supporting C-suite or senior executives in a fast-paced environment.
• Exceptional communication, organizational, prioritization, and attention-to-detail skills.
• Strong business acumen, adaptability, discretion, integrity, and professional judgment.
• Ability to build trusted relationships and collaborate effectively across departments.
• Proficiency with modern technology and collaboration tools.
• Ability to work from the Chicago office Tuesday through Thursday; remote candidates are not accepted.

Nice to have

• Experience supporting a President, CEO, or other C-suite executive at a technology company.
• Experience coordinating across multiple departments and driving cross-functional initiatives.
• Experience planning executive meetings, leadership offsites, and business events.
• Strong proficiency with Google Workspace, Slack, and Zoom.

Culture & Benefits

• Hybrid work schedule with 20 additional flex remote days annually.
• Five company-wide office-optional weeks connected to major holidays.
• 18 days of annual paid time off, seven paid holidays, and five conditional holidays.
• 401(k) plan with company matching up to 3.5% of employee contributions.
• Health, vision, dental, life, and disability insurance, plus paid parental bonding leave.