Facilities Admin Support I

TL;DR

Facilities Admin Support I (Administration): Coordinating day-to-day office operations, supply oversight, and event planning with an accent on administrative support and facility maintenance. Focus on managing complex filing systems, supporting cross-departmental needs, and ensuring compliance with quality management systems.

Location: Must be based in Alameda, CA (On-site)

Salary: $22.00 – $34.00 per hour

Company

hirify.global is a global healthcare company focused on designing, developing, and manufacturing innovative therapies for challenging medical conditions.

What you will do

• Coordinate daily office functions including supply oversight, inventory distribution, and complex filing.
• Assist with event planning, meeting support, and on-site logistics for staff and visitors.
• Manage purchase orders for office furniture, conference room items, and production-related requests.
• Support various facilities teams including security, EH&S, and equipment maintenance.
• Maintain physical and electronic facilities files such as contracts and certificates of insurance.
• Ensure adherence to the company’s Quality Management System (QMS) and relevant compliance regulations.

Requirements

• High School diploma or GED with 1+ years of administrative experience.
• Must be able to work on-site in Alameda, CA.
• High level of proficiency with Microsoft Office tools and Adobe products.
• Excellent written, verbal, and interpersonal communication skills.
• Ability to prioritize assignments in a fast-paced, multi-task environment.
• Proficiency in mathematics and detail-oriented organizational skills.

Culture & Benefits

• Collaborative teamwork environment with opportunities for professional growth.
• Comprehensive benefits package including medical, dental, and vision insurance.
• 401(k) plan with employer match.
• Paid parental leave and accrued vacation time.
• Paid sick time in compliance with applicable laws.
• Eleven paid company holidays per year.