Executive Assistant (Family Office)

TL;DR

Executive Assistant (Family Office): Providing comprehensive business and personal support to principals of a Silicon Valley family office with an accent on complex calendar management, logistics, and operational systems. Focus on acting as a force multiplier, maintaining strict confidentiality, and proactively managing high-trust business and household operations.

Location: Remote (must be able to work 8:00 AM–5:00 PM Pacific Time)

Salary: Discussed during the interview (Paid in USD)

Company

A Silicon Valley–based family office supporting early-stage investing, operating companies, and personal ventures.

What you will do

• Manage complex calendars and scheduling for senior stakeholders and investors.
• Coordinate domestic and international travel and handle professional communications.
• Build and maintain operational systems, trackers, and workflows.
• Oversee household vendors, logistics, and staff onboarding.
• Support expense review and coordination with bookkeepers.
• Proactively identify inefficiencies and implement process improvements.

Requirements

• 3+ years of experience supporting an executive directly.
• Must be able to work 8:00 AM–5:00 PM Pacific Time.
• Professional English proficiency (C1+).
• Experience with Google Workspace and ability to learn Airtable quickly.
• Active daily use of AI tools (ChatGPT, Gemini, etc.) for efficiency.
• Ability to handle both business and personal/household operations.

Nice to have

• Familiarity with Notion or similar project management tools.

Culture & Benefits

• Full-time remote role with global flexibility.
• Growth opportunities into operations leadership or Chief of Staff roles.
• Exposure to venture-backed technology and healthcare ventures.
• Collaborative environment focused on high-trust execution.

Hiring process

• Application form and CV submission.
• Zoom interview with recruitment team.
• Practical test assignment (1.5 hours).
• Two rounds of Zoom interviews with founders.