Admin Business Partner

TL;DR

Admin Business Partner (Administration): Supporting a Senior Executive in maximizing time and impact through high-level administrative coordination with an accent on calendar optimization and stakeholder connectivity. Focus on managing complex schedules, preparing executive communications, and leveraging AI to streamline operational workflows.

Location: Must be based in Sydney, Australia (Hybrid)

Company

A global design platform redefining how the world experiences design.

What you will do

• Manage high-volume calendars and triage inboxes to ensure the executive focuses on strategic priorities.
• Act as a key connector and bridge between the Senior Executive and internal/external stakeholders.
• Prepare meeting materials, conduct research, and design visual communications and decks.
• Coordinate complex travel logistics and detailed trip itineraries.
• Handle various administrative tasks, including expense management and documentation.

Requirements

• Experience in administrative, coordination, or operational roles supporting C-suite executives.
• Ability to thrive in a fast-paced environment with rapidly shifting priorities.
• Strong problem-solving skills and a proactive "get it done" mindset.
• High emotional intelligence to foster trust and collaboration in every interaction.
• Exceptional communication skills and a high degree of confidentiality.
• Must call Sydney home.

Culture & Benefits

• Equity packages to share in company success.
• Inclusive parental leave policy for all parents and carers.
• Annual Vibe & Thrive allowance for wellbeing, social connection, and office setup.
• Flexible leave options to recharge and support personal needs.
• Access to internal learning programs, including an AI/ML School.