Executive Assistant, Legal

Location: São Paulo, Brazil; hybrid work with consistent working-hour overlap with U.S. Pacific business hours

Company

hirify.global provides a customer engagement platform that helps brands deliver personalized experiences through cross-channel messaging, journey orchestration, AI-powered decisioning, and optimization.

What you will do

• Provide comprehensive executive support to the General Counsel and broader Legal team.
• Manage calendars, appointments, scheduling, travel bookings, and expense reporting across multiple time zones.
• Coordinate Board and committee meeting logistics, distribute materials, support Board requests, and maintain corporate records and calendars.
• Track deliverables, deadlines, and follow-ups across Legal team functions.
• Plan departmental all-hands meetings, team events, and offsites.
• Handle confidential administrative work, document preparation, project coordination, onboarding tasks, and unscheduled requests.

Requirements

• Strong experience supporting a senior executive in a fast-paced environment.
• Fluent written and verbal English with exceptional communication skills.
• Demonstrated discretion when handling confidential, privileged, pre-public, and material non-public information.
• Experience leading projects, managing schedules, defining scope, and following up with stakeholders.
• Familiarity with productivity, project management, travel, and expense tools such as Navan or Concur.
• Exceptional organization, accountability, reliability, and cross-functional collaboration skills.

Nice to have

• Experience supporting a legal, compliance, or corporate secretary function.
• Experience at a publicly traded company.

Culture & Benefits

• Hybrid work environment focused on work-life harmony, collaboration, and team connection.
• Competitive compensation that may include equity.
• Retirement and employee stock purchase plans, flexible paid time off, and comprehensive medical, dental, vision, life, and disability benefits.
• Family services, fertility benefits, and equal paid parental leave.
• Professional development through career pathing, learning platforms, and a yearly learning stipend.
• Employee Resource Groups, volunteer opportunities, donation matching, and a curated in-office experience.

Hiring process

• Recruiting may use AI-assisted tools for application screening, interview scheduling, recording, and note summarization.
• Recruiting teams remain responsible for hiring decisions, and candidates may request an alternative or manual review where applicable.