Executive Assistant, Legal

Location: São Paulo, Brazil; hybrid work with consistent hours partially overlapping U.S. Pacific business hours/time zone

Company

hirify.global provides a customer engagement platform that uses cross-channel messaging, journey orchestration, and AI-powered decisioning to help brands create personalized customer experiences.

What you will do

• Provide comprehensive executive assistance to the General Counsel and support the broader Legal team.
• Manage calendars, appointments, scheduling, travel bookings, and expense reporting across multiple time zones.
• Coordinate Board and committee meeting logistics, distribute materials, support Board requests, and maintain corporate records and calendars.
• Track deliverables, deadlines, and follow-ups across the Legal team’s functional areas.
• Plan departmental all-hands meetings, team events, and offsites.
• Prepare and format confidential documents, coordinate projects, support new-hire onboarding, and handle unscheduled requests.

Requirements

• Strong experience supporting a senior executive in a fast-paced environment.
• Fluent written and verbal English with exceptional communication skills.
• Proven ability to handle confidential and sensitive information with discretion and comply with insider trading obligations.
• Experience leading projects, developing scope, managing schedules, and following up with stakeholders.
• Familiarity with productivity, project management, corporate travel, and expense platforms such as Navan or Concur.
• Exceptional organization, accountability, reliability, proactive working style, and cross-functional collaboration skills.

Nice to have

• Experience supporting a legal, compliance, or corporate secretary function.
• Experience at a publicly traded company.

Culture & Benefits

• Hybrid ways of working with a curated in-office experience focused on community, connection, and innovation.
• Competitive compensation that may include equity.
• Retirement and Employee Stock Purchase Plans, flexible paid time off, and comprehensive medical, dental, vision, life, and disability benefits.
• Fertility benefits, equal paid parental leave, and family services.
• Professional development through career pathing, learning platforms, and a yearly learning stipend.
• Employee Resource Groups, volunteer opportunities, donation matching, and a collaborative workplace culture.

Hiring process

• AI-assisted tools may be used during application screening and for interview scheduling, recording, and note summarization.
• Recruiting teams remain responsible for hiring decisions and participate throughout the process.