Administrative Assistant

TL;DR

Administrative Assistant: Providing high-level operational support to Market Managers in a fast-paced buying office with an accent on complex scheduling, travel coordination, and business material preparation. Focus on maintaining organized administrative systems, managing expense reporting, and ensuring seamless daily operations for internal and external stakeholders.

Location: Must be based in New York, NY

Salary: $43,700–$60,300

Company

hirify.global is a staffing and recruitment agency providing temporary and contract placement services.

What you will do

• Manage day-to-day calendars for multiple Market Managers, including meetings and visitor appointments.
• Coordinate end-to-end travel arrangements, including itineraries, transportation, and lodging.
• Track, organize, and submit accurate expense reports.
• Plan and support meetings, team events, and visitor schedules with necessary logistics and technology.
• Prepare, proofread, and distribute business reports, presentations, and correspondence.
• Maintain organized administrative systems, files, and office resources.

Requirements

• Must be located in New York, NY for this onsite role.
• Proven experience in an administrative or operational support capacity.
• Strong organizational skills with the ability to manage shifting business priorities.
• Proficiency in managing complex calendars and travel logistics.
• Excellent communication and customer-service mindset.

Culture & Benefits

• Contract/temporary opportunity with potential for long-term assignments.
• Major medical, dental, and vision insurance available for assignments lasting 13 weeks or longer.
• 401k retirement plan participation for eligible long-term assignments.
• Supportive leadership environment with a focus on teamwork and proactive communication.