Administrative Assistant (Intellectual Property)

TL;DR

Administrative Assistant (Intellectual Property): Providing high-volume administrative support to the SVP of Intellectual Property and the broader department with an accent on workflow coordination, billing, and legal database management. Focus on maintaining accurate records, scheduling, and ensuring efficient departmental operations in a fast-paced media environment.

Location: Must be based in Universal City, CA; hybrid schedule requires 4 days per week in-office.

Salary: $45,000 - $60,000 yearly

Company

hirify.global is a leading global media and entertainment company creating world-class content across film, television, streaming, and theme parks.

What you will do

• Provide high-volume administrative support including scheduling, phone management, and filing for the SVP of Intellectual Property.
• Partner with the Accounting team to process department billing and invoices.
• Manage travel arrangements and maintain accurate expense reports.
• Process, input, and track legal work within various databases and management systems.
• Compose, edit, and proofread correspondence, reports, and presentations.
• Conduct comprehensive searches of corporate files and databases for property information.

Requirements

• 1+ years of experience in an administrative support role.
• Proficiency in Microsoft Word, Outlook, PowerPoint, and Excel.
• Excellent oral and written communication and organizational skills.
• Ability to maintain confidentiality and handle sensitive information.
• Must be able to work from the Universal City, CA office at least 4 days per week.

Nice to have

• Bachelor’s degree.
• Experience with legal and billing database tools.
• Experience working in a fast-paced corporate environment.

Culture & Benefits

• Comprehensive medical, dental, and vision insurance.
• 401(k) retirement plan with company contributions.
• Paid leave and tuition reimbursement programs.
• Access to various employee discounts and perks.
• Inclusive culture focused on community impact and professional development.