Executive Assistant / Scheduler (DoD)

TL;DR

Executive Assistant / Scheduler (DoD): Managing high-visibility calendars and operational workflows for senior leadership at the Pentagon with an accent on DoD administrative processes and travel coordination. Focus on enabling decision advantage for HQMC leadership through precise scheduling, task management, and executive support in a high-tempo environment.

Location: Must be based in Arlington, VA (On-site 5 days a week)

Company

hirify.global provides senior-level expertise and small business agility to mission-critical federal and Department of Defense environments.

What you will do

• Manage and deconflict complex, high-visibility calendars for senior leadership.
• Coordinate engagements, briefings, and events including logistics and read-ahead materials.
• Plan and manage CONUS and OCONUS travel using the Defense Travel System (DTS).
• Serve as the primary point of contact for internal and external stakeholders.
• Track actions, taskers, and follow-ups to ensure operational rhythm.
• Prepare and quality-check executive correspondence and briefing materials.

Requirements

• Active DoD Secret Clearance required.
• 3+ years of experience supporting senior leadership in a DoD or Federal environment.
• Demonstrated experience supporting SES, Flag, or General Officers.
• Advanced proficiency with Microsoft Office Suite and Defense Travel System (DTS).
• Must be comfortable working on-site 5 days a week in Arlington, VA.
• Strong understanding of DoD administrative, correspondence, and security processes.

Nice to have

• Prior experience working in the Pentagon or HQMC.
• Familiarity with task management systems like TMT or CATMS.
• Bachelor’s degree or equivalent experience.

Culture & Benefits

• Opportunity to operate at the center of Marine Corps enterprise decision-making.
• Work directly alongside federal leadership on mission-critical efforts.
• Professional environment focused on high-visibility, high-impact support.