Executive Assistant (Finance)

TL;DR

Executive Assistant (Finance): Providing high-level operational support to the CFO and Head of Talent & People with an accent on complex calendar management, travel logistics, and executive communication. Focus on acting as a force multiplier for the finance organization, managing board logistics, and driving cross-functional operational workflows.

Location: Must be based in or able to work from San Francisco (Hybrid)

Salary: $180,000 – $220,000 + Equity

Company

Vapi is a leading voice AI platform that enables developers to deploy intelligent voice agents capable of resolving complex business tasks.

What you will do

• Manage complex calendars, travel arrangements, and meeting logistics for the CFO and Head of Talent & People.
• Coordinate leadership meetings, board logistics, and investor communications.
• Own operational processes to ensure the finance organization runs efficiently.
• Identify and resolve friction points to keep executive priorities moving.
• Serve as the connective tissue between finance, talent, and executive leadership.
• Handle highly confidential information with discretion and professional judgment.

Requirements

• 3+ years of experience supporting VP-level or executive leaders, preferably in a fast-paced startup environment.
• Strong proficiency in Google Workspace, Slack, Notion, and DocuSign.
• Exceptional organizational skills and the ability to remain calm under pressure.
• Outstanding judgment and discretion when handling sensitive information.
• Excellent written and verbal communication skills.
• Ability to thrive in a fast-moving environment with shifting priorities.

Culture & Benefits

• Competitive salary and significant equity ownership.
• Comprehensive health coverage including medical, dental, and vision plans.
• Flexible time off policy.
• $10,000 annual learning and development budget.
• Catered meals, transportation support, and gym access.
• Regular team off-sites and a collaborative, ownership-driven culture.