Executive Assistant

TL;DR

Executive Assistant: Supporting three Executive Staff Members in Finance and Operations with an accent on complex calendar management, travel logistics, and internal system administration. Focus on maintaining high-level confidentiality, coordinating cross-functional meetings, and ensuring seamless operational support for the leadership team.

Location: Must be based in Austin, TX (Oakhill office)

Company

hirify.global is a global leader in secure connectivity solutions for embedded applications.

What you will do

• Manage complex schedules and calendars for three executive staff members.
• Coordinate domestic and international travel itineraries and offsite meeting logistics.
• Prepare and consolidate PowerPoint presentations, charts, and meeting materials.
• Manage email correspondence and assist with communication flow.
• Coordinate Quarterly Communication Town Hall meetings and local team social events.
• Reconcile expense reports and manage purchase requisitions via Ariba and SAP.

Requirements

• 10+ years of experience as an Executive Administrative Assistant.
• Must be based in Austin, TX and able to work onsite at the Oakhill office.
• High proficiency in MS Office (Outlook, Excel, PowerPoint, SharePoint).
• Experience with or ability to learn internal IT systems like SAP, Ariba, and Concur.
• Excellent interpersonal, organizational, and project management skills.
• Ability to handle highly confidential information with integrity and maturity.

Nice to have

• College degree.

Culture & Benefits

• Equal Opportunity/Affirmative Action Employer.
• Supportive environment for professional growth and collaboration.
• Commitment to diversity and inclusion in the workplace.
• Reasonable accommodations provided for qualified disabled individuals.