Admin Executive Assistant (Operations)

TL;DR

Admin Executive Assistant (Operations): Supporting daily operations, executive coordination, and compliance documentation within a structured IT asset disposition environment with an accent on operational accuracy and workflow management. Focus on maintaining audit-ready records, optimizing executive calendars, and ensuring seamless client onboarding processes.

Location: Must be based in Panama. Working hours: U.S. Business Hours.

Company

hirify.global is a professional services firm providing operational and administrative support to clients.

What you will do

• Manage executive calendars, meetings, and scheduling priorities.
• Maintain audit-ready documentation and operational records across company systems.
• Support client onboarding by tracking documentation and operational steps.
• Monitor internal workflows to ensure timely completion of critical tasks.
• Review records for inconsistencies, missing information, and data accuracy.
• Coordinate communication between leadership, clients, and internal teams.

Requirements

• 3+ years of experience in executive, administrative, or operations support roles.
• Strong proficiency in Google Workspace, Slack, and CRM platforms like Salesforce.
• Exceptional organizational skills and high attention to detail.
• Excellent written and verbal English communication skills.
• Ability to work independently with minimal supervision.
• Professionalism and discretion when handling confidential information.

Nice to have

• Experience in compliance-driven industries or IT Asset Disposition (ITAD).
• Background in operations-heavy businesses.
• Experience supporting founders or executive leadership.
• Familiarity with audit preparation and compliance workflows.

Culture & Benefits

• Direct collaboration with senior leadership.
• High-visibility role with significant operational ownership.
• Structured, process-driven work environment.
• Clear career growth paths into Operations Management or Chief of Staff roles.

Hiring process

• Initial phone screen.
• Spark Hire intro video (3–5 minutes).
• Recruiter interview.
• Client interview.