Executive Assistant/Office Manager

Location: Denver, Colorado, United States. Hybrid schedule with a minimum of one day per week in the Denver office and additional in-office days as needed.

Company

Inventory management software company recognized by Forbes Advisor among the best overall inventory management software providers in 2024.

What you will do

• Manage the CEO’s internal and external calendar, meeting cadence, scheduling priorities, travel, and expense coordination.
• Coordinate Board, Executive, Senior Leadership, and Global All Hands meetings, including materials, logistics, and communication.
• Run day-to-day Denver office operations, including maintenance, access, security, shared spaces, supplies, equipment, and inventory.
• Manage building and office vendors, service agreements, budgets, and facilities-related requests.
• Plan office space and onboarding logistics, including desks, equipment, access, and support for new hires and visiting colleagues.
• Partner with People & Culture and People Ops on office events, recognition activities, celebrations, health, safety, and compliance.

Requirements

• 3+ years of Executive Assistant or Personal Assistant experience supporting a CEO, C-suite executive, or equivalent.
• Excellent judgment, discretion, verbal communication, and written communication skills.
• Ability to manage confidential information, multiple priorities, deadlines, and detailed coordination work.
• Experience with vendor relationships, service agreements, budgets, and workplace operations.
• Proficiency with Google Workspace, Slack, and Zoom.
• Ability to work from the Denver office at least one day per week, with additional office attendance as needed.

Nice to have

• Experience managing multiple time zones for a global organization.
• Previous experience in software or technology businesses.
• Office management or workplace operations experience alongside executive support.

Culture & Benefits

• Medical, dental, vision, and a 401(k) company match program.
• Flexible paid time off policy.
• Remote work flexibility within the hybrid arrangement.
• Diverse and inclusive environment with a people-first culture.
• Frequent company-sponsored events.