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1 день назад

Maintenance Coordinator

Формат работы
remote (Global)
Тип работы
fulltime
Английский
b2
Вакансия из списка Hirify.GlobalВакансия из Hirify Global, списка международных tech-компаний
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Описание вакансии

Текст:
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TL;DR
Maintenance Coordinator (AroFlo/maintenance operations): Coordinating high-volume maintenance work orders, technician appointments, supplier orders, invoicing administration, and shared mailbox workflows with an accent on accurate records, access coordination, and timely follow-up. Focus on scheduling technicians, tracking outstanding supplier and invoice actions, and escalating technical, pricing, or management issues.

Location: Remote; Monday to Friday, 8:00 AM–4:30 PM Brisbane time.

Company

hirify.global provides operational and administrative support services for business clients.

What you will do

  • Monitor maintenance requests and enter accurate work orders into AroFlo.
  • Coordinate technician appointments, confirmations, rescheduling, access codes, keys, and site-contact information.
  • Place routine supplier orders, track deliveries, and maintain purchase-order records.
  • Support remittance, invoice preparation, supplier queries, and related documentation.
  • Manage the shared maintenance mailbox, prioritise actionable requests, and maintain organised records.
  • Coordinate with technicians, suppliers, clients, site contacts, and internal teams while escalating issues requiring technical, pricing, or management input.

Requirements

  • Previous administration, coordination, scheduling, maintenance, property, facilities, construction, trades, or similar operational experience.
  • Strong written and verbal English communication skills.
  • Accurate data entry, strong organisation, time management, follow-up, and prioritisation skills.
  • Experience managing a shared or high-volume email inbox and multiple jobs simultaneously.
  • Confidence communicating with clients, suppliers, technicians, contractors, and internal teams.
  • Strong proficiency with Microsoft Office or Google Workspace, especially email, spreadsheets, and documents.

Nice to have

  • Experience with AroFlo or another field-service and job-management platform.
  • Property management, body corporate, facilities, maintenance, construction, or trades administration experience.
  • Experience with technician scheduling, purchase orders, supplier coordination, invoicing, CRM, or workflow systems.
  • Experience supporting Australian clients, suppliers, or business operations.

Culture & Benefits

  • Remote work with a consistent Monday-to-Friday schedule.
  • 40 hours per week with a 30-minute unpaid break each day.
  • Structured processes, clear escalation pathways, and collaboration with operations, customer service, technicians, specialists, and management.
  • Opportunities to support reporting, marketing administration, and broader business projects.

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