Executive Assistant

TL;DR

Executive Assistant: Supporting the Chief Investment Officer and VPs in a fast-paced, AI-driven mineral exploration company with an accent on complex calendar management, cross-time zone coordination, and high-visibility communications. Focus on maintaining operational efficiency, managing sensitive information, and collaborating within a tight-knit, Slack-first remote team.

Location: Must be based in London

Company

hirify.global builds AI models for mineral exploration to guide decisions on owned-and-operated exploration programs for critical metals.

What you will do

• Manage complex, frequently shifting calendars for two senior executives.
• Coordinate meetings across multiple time zones and handle last-minute scheduling changes.
• Arrange domestic and international travel, including flights, hotels, and ground transport.
• Prepare agendas and briefing materials to ensure executives are prepared for meetings.
• Triage inbound requests and manage communications via Slack and other tools.
• Handle expense reports, approvals, and various administrative tasks with high accuracy.

Requirements

• Must be based in London.
• 7+ years of experience supporting senior executives, ideally multiple simultaneously.
• Exceptional organizational and project management skills with experience in multi-step workflows.
• Flawless attention to detail and ability to operate independently.
• Comfortable with real-time communication tools like Slack.
• Professional, discreet, and able to remain calm under pressure.
• Available for work during evenings and weekends when necessary.

Nice to have

• Experience supporting U.S.-based executives or working in American high-growth companies.
• Familiarity with AI tools and a desire to integrate them into workflows.

Culture & Benefits

• Fast-moving, Slack-first remote culture.
• Tight-knit EA team that prioritizes collaboration and mutual support.
• Opportunity to work at the intersection of AI and mineral exploration.
• High-ownership environment with significant responsibility.

Hiring process

• Completion of a timed written assessment testing judgment and communication.
• Interview with the EA team.
• Final interviews with the executives you would be supporting.