Executive Assistant (Built Environment)

TL;DR

Executive Assistant (Administration): Providing strategic partnership and high-level support to the UK & Europe Regional Directors to optimize leadership time and ensure regional operations run smoothly with an accent on governance coordination and international logistics. Focus on managing complex regional cadences, driving digital workflow improvements, and facilitating executive-level communication.

Location: Hybrid in Manchester, UK. Some UK & Europe travel may be required.

Company

hirify.global is a leading independent global organization specializing in cost management, quantity surveying, project management, and advisory services for the built environment.

What you will do

• Proactively manage complex diaries and act as a strategic gatekeeper to optimize leadership focus.
• Lead board meeting preparation, including agenda setting, minute-taking, and driving action follow-up.
• Coordinate intricate international travel, itineraries, visas, and leadership events.
• Oversee digital workflows and regional debt reporting using Microsoft 365 and D365.
• Facilitate regional communications and build strong stakeholder relationships across multiple countries.
• Support business development and the implementation of the 2040 Strategy and change initiatives.

Requirements

• Proven experience supporting senior leaders and managing board-level governance.
• Expertise in cross-regional coordination and international travel logistics.
• Proficiency with Microsoft 365, D365, and LinkedIn.
• Strong judgement, discretion, and ability to handle confidential information.
• High initiative and confidence in decision-making under delegated authority.
• Must be based in or able to work from Manchester on a hybrid basis.

Culture & Benefits

• Employee-owned business with an inclusive culture centered on teamwork and collaboration.
• Hybrid and flexible working arrangements paired with family-friendly policies.
• Tailored training programs to support professional growth and advancement.
• Access to mentoring and reverse mentoring schemes to share expertise and gain insights.