Executive Assistant (AI)

TL;DR

Executive Assistant (AI Cloud): Providing high-level operational and administrative support to the CRO and CFO with an accent on complex diary management, executive correspondence, and board-level coordination. Focus on optimizing executive efficiency, preparing strategic investor materials, and managing the operational rhythm of the leadership team.

Location: Hybrid in London, UK

Company

hirify.global is the company behind Hyperstack, a full-stack AI cloud providing high-performance GPU infrastructure for AI researchers and enterprises.

What you will do

• Manage complex, multi-timezone diaries for the CRO and CFO, proactively resolving conflicts.
• Act as the primary point of contact, triaging inboxes and drafting professional correspondence.
• Coordinate board meetings, leadership offsites, and commercial reviews, including logistics and minutes.
• Support the preparation of board packs, investor materials, and quarterly business reviews.
• Arrange travel, accommodation, and expenses in compliance with company policy.
• Partner on ad hoc strategic and operational projects to optimize executive support functions.

Requirements

• Proven experience as an Executive Assistant supporting C-suite or Director-level executives in a fast-paced commercial environment.
• Exceptional organizational and time-management skills with the ability to manage competing priorities.
• Outstanding written and verbal communication skills for drafting polished materials independently.
• High emotional intelligence and professionalism when building relationships across all seniority levels.
• Advanced proficiency in Microsoft Office 365 (Outlook, Word, Excel, PowerPoint, Teams).

Nice to have

• Experience in technology, cloud computing, or high-growth scale-up environments.
• Familiarity with CRM or project management tools such as HubSpot, Asana, or Notion.
• Experience supporting Finance or Commercial functions, specifically with board and investor reporting cycles.

Culture & Benefits

• Competitive salary and annual discretionary bonus scheme.
• Employee wellbeing benefits.
• 25 days of holiday plus public holidays.
• Flexible working arrangements.
• High level of ownership, autonomy, and trust to take initiative.